Picking a password manager is the easy part. Getting 5 to 50 people to actually use it, without a shared spreadsheet hanging around and without locking anyone out, is where rollouts stall. This kit is the checklist and the templates we would use to do it in ten working days, with one person spending about an hour a day.
What’s inside
- A 14-page PDF rollout guide with nine sections:
- Pick-a-manager checklist: must-haves, fit questions and a decision rule
- Two-week rollout plan, by day, with a 30-day check
- Admin setup checklist: MFA, SSO and provisioning, recovery codes, emergency access, policies
- Staff announcement email template
- Staff how-to one-pager
- Shared-vault structure template
- Offboarding checklist for leavers
- One-page password policy template
- FAQ for staff pushback (“Can my boss see my passwords?”)
- Editable copies of every section in Word (.docx) and Markdown.
- A rollout tracker in Excel (plan, staff status, vaults, offboarding sheets) and CSV.
Who it’s for
- Owners, office managers and the one “IT person” at a company of 5 to 50.
- Teams still sharing logins in a spreadsheet, a notes app or the browser.
- Anyone who has bought seats and now has to get everyone to use them.
If you are still choosing a product, start with our free guide: How to choose a password manager for a small business.
Vendor-neutral
The kit works with any mainstream password manager. It names Bitwarden, 1Password, NordPass and Keeper as common choices and gives the same checklist for each. Bitwarden’s free and low-cost plans are named alongside the paid options.
License and refunds
Single-organization license: edit and use the templates inside your company. Please don’t resell or republish them. If the kit doesn’t match this page, email circuits50capital@circuits.fit within 14 days for a refund.
This is a practical checklist, not legal, compliance or security certification advice. Check each product’s current features and prices on the vendor’s own page.